Marching Band Administrative and Events Assistant
The Cavalier Marching Band, a unit of the McIntire Department of Music in the College of Arts & Sciences, is seeking a qualified candidate to fill the part-time position of Marching Band Administrative and Events Assistant.
The Marching Band Administrative and Events Assistant provides administrative and event organization, coordination, and support necessary to ensure the success of Marching Band operations. The incumbent provides a professional interface between the Marching Band directors and students as well as multiple constituencies including the McIntire Department of Music faculty and staff, students, University administration, the Athletics department, alumni, parents, volunteers, donors, and community members. The administrative duties of the position include drafting correspondence, collating and formatting program notes, communicating information to the Music Department staff, providing guidance to student office staff, maintaining office supplies and equipment, assisting the Assistant Athletics Band Director with equipment inventory, and other clerical and administrative duties as assigned by the band directors.
The position is also responsible for supporting the non-performance aspects of events including game days, concerts, camps, banquet, rehearsals, special events, etc. Duties will include, but are not limited to, driving the Marching Band van, transporting guests, transporting food and drinks, picking up supplies and copies, dropping off promotional materials to local middle schools and high schools, etc.
The work week will vary with event schedules and will frequently occur during the evenings and on weekends as well as over some holidays. The position reports directly to the Director of Bands, but also works very closely with the Assistant Band Director, the Assistant Athletics Band Director, the Music Department's HR and Fiscal Assistant, and the Music Department's Administrative Supervisor.
To be competitive, applicants must have a high school degree or equivalent, a valid driver's license, and at least two years administrative experience organizing major events or providing support with major logistical arrangements. A college degree will substitute for experience. Experience working with or being in a marching band is preferred.